15 Ways to Avoid Dinner Dance Dangers

15 Ways to Avoid Dinner Dance Dangers

Need a hand planning a dinner dance?  Do you want your guests to dance their butts off? 

1. Do you have a theme?

Your choice of Venue, decoration & entertainment should all reflect the theme? If you need ideas just check out our event theme section.

2. Get Input

What did and didn’t work with last years Dinner Dance? Ask your team, ask your guests and listen to what they say.  Remember is is all about the guests, not you, so don’t take it personally

3. Budget for everything your dinner dance needs to rock!

As an event planner you need to account for everything. Make sure you don’t have any nasty surprises in your budget by having a thorough budget from day one. Remember to ask for packages or bundles of services from your suppliers to deliver more bang for you buck!

4. Make a good first impression

Make your invitation inviting!  Whether it is a physical invite or a digital one, make it attractive, glamorous and fun, just like you!

5. Get in the right space for your dinner dance

Choose your venue wisely!  The choice of venue will not only effect the bottom line for your event, but create a large part of the atmosphere or ambience for your event. Make sure it is appropriate!

6. Guests lists: Make sure you get them all

From Instructions to invitations- set the scene and build excitement. Don’t forget to include details of where to park and how to access the building.   Have a good database system to track who was invited and who has sent their RSVP’s.

7. Special Dietary Requirements

Do you have it covered? It’s extremely important to make all guests feel welcomed, and that you have their dietary needs covered. No one likes to go hungry!

8. Make it Fun, & Fantastic

 The best events will touch their hearts & captive their minds!  The Entertainment is critical in the success of the night. Why not capture the event on video?

9. Make sure they dance at the dinner dance

It’s all about the band!  Get your guests to move & dance- Get your guests to move & dance- with one of Australia’s best cover bands, recordings artists or DJ acts, from instinctmusic.com.au

10. Always be Prepared, Plan in detail

From concept to completion, from design to delivery, you have to plan.
Fail to plan,  then plan to fail. simple as that.

11. Keep formalities to a minimum.

Your guests are there to have fun, dance and enjoy them selves

12. Know the Right People

From set up to pack up, know everyone on the team and have their contact details on you at all times.  The best events are the ones where the whole team comes together and feels connected in the delivery of something special. Choose your suppliers carefully, and where ever possible, work with professionals

13. Turn on the tech talk!

Know it or have someone there who does! Technology is a big part of the annual ball.   Good sound systems for music and lighting is critical.

14. Get the right Master of Ceremonies

Someone has to coordinate the Awards night, welcome the winners to stage and ensure the night follows the run sheet!   If you need a hand selecting the right MC, you have come to the right place, simply ask us how we can help!

15. Go with the flow, be flexible

You plan for everything, but even still things come up! Deal with it! Remain flexible and focused on solutions, not blame!